All doctoral students in Health & Kinesiology have their academic performance reviewed by their Dissertation Committee Chair and other Committee Members, annually. This review takes place in the spring semester of each academic year.

Purpose: This annual review allows faculty to keep track of how their doctoral students are moving along their academic work. It allows faculty to assess, for instance, what courses the student has taken, what grades the student has achieved, and whether the student has completed all university requirements for the doctoral degree (Ph.D. or Ed.D.). In addition to allowing faculty to have access to their students' data, the new electronic format for the annual review will allow doctoral students to develop an electronic portfolio of their work - a place where they can upload papers, presentations, list their conference presentations, memberships in professional organizations, and research interests.

Procedures: The annual review of doctoral students - electronic format - will consist of the following steps:

1. Doctoral students feed appropriate information regarding their academic ‘products', into the Doctoral Student Portfolio. To access the portfolio, students need to:
   Click on http://myrecord.cehd.tamu.edu/.  Click on the link "Login for Active TAMU Students"
   (this will take students through the A&M Neo login process).  Once logged in, the student will be automatically taken to the front page of the "Student Data Portal."  Click on the link "Doctoral Student Portfolio/Review" (should be visible to all current G8 students).  Students are responsible for updating their information on a regular basis. They MUST HAVE input all pertinent information prior to the Annual Review date (usually in April).
2. At the appropriate time, faculty will receive an e-mail from the Office of the Chair of Graduate Programs prompting them to review their students' Portfolio by a specific deadline, and to assess whether each student is making SATISFACTORY or UNSATISFACTORY progress.  Faculty will receive the following instructions:  Go to https://db.cehd.tamu.edu/portal/docreview/.  This site must be accessed from on campus or through VPN.  Faculty will be required to login using Neo username/password.  Faculty should see a list of their students (for whom they serve as chair or committee member).  Faculty can click on individual students and see the various pages with information on the selected student, including the student's portfolio.  The faculty member's TASK is to go to the REVIEW page, and provide an assessment of the student. Space is available for faculty to provide written notes justifying the evaluation. A simple click on the appropriate button (SATISFACTORY or UNSATISFACTORY), and the review process (by the faculty chair) is complete.
3. The office of the Chair of Graduate Programs will subsequently assess all faculty evaluations.  Those cases marked as ‘unsatisfactory' will be brought forth for discussion by the graduate faculty.
4. All doctoral students, at the end of the annual review, will receive a letter from the office of the Chair of Graduate Programs, stating the student's progress rating as ‘satisfactory' or ‘unsatisfactory'.  In the case of an ‘unsatisfactory' assessment, the student will receive specific comments and suggestions for improvement strategies.